Mildenhall Parish Council

Serving the people of Mildenhall & West Row

High Town

Clerk: Nicola Glading
The Pavilion, Recreation Way
Mildenhall, Suffolk IP28 7HG

Tel: 01638 713493

Financial Information

End of Year Accounts 2018

External Auditors Report

Precept

The Precept is that element of your Council Tax that is paid to Mildenhall Parish Council.

Every year, the Council draws up budgets and calculates how much money it needs for the next Financial Year. These are usually finalised at the January Full Council meeting and then submitted to West Suffolk District Council. West Suffolk Council co-ordinates the other demands from Suffolk County Council, the Police and themselves and come up with the rate to be paid from 1st April of that year.

Financial Regulations

Grants Awarded 2018

List of Current Contracts Awarded & Value of Content

Mildenhall Parish Council are currently reviewing the contract for

Pest Control

The results will be published once the full council have endorsed the recommendation

Grass cutting at West Row

Luke Hamill Services £105 per cut

West Row War Memorial cleaning

NJS Stonemasonry £4190.00

Contract for Tree Survey in the parish

West Suffolk Arboricultural Services

Levels survey and conceptual design outline for Thetford Road cemetery (extension to existing cemetery)

TGMS Services £1685

MPC Insurance Contract

WPS Insurance

Procurement Information

As specified in Standing Orders:

6. Tenders

6.1 Tender Processes (Over £25,000)

Any proposed contract for the supply of goods, materials, services and the

execution of works with an estimated value in excess of £25,000 but less than

£172,514 (or such other values as may be prescribed from time to time by

regulation) must, unless exempt from specified regulations, be procured and

publicised in accordance with articles 109-144 of the Public Contracts

Regulations 2015 or successor regulations. In addition to the requirements

set out in the regulations the opportunity will be advertised on the Council's

website and may be disseminated in any other manner that is appropriate,

having regard to the nature of the contract and suppliers. This may include,

but is not limited to, dissemination to a group of economic operators selected

for the purpose, whether ad hoc or by virtue of their membership of some

closed category such as a trade association. The advertisements and

disseminated material shall contain, as a minimum, the same information as

that published on Contracts Finder in accordance with the Regulations.

6.2 Any proposed contract with an estimated value exceeding £172,514 (or such

other value as may be prescribed from time to time by regulation) must,

unless exempt from the specified, be procured and publicised in accordance

with Part 2 of the Public Contracts Regulations 2015 (which implements the

Public Contracts Directive of the European Union) or successor.

6.3 Tenders submitted in accordance with the above processes are to be

assessed by officers in accordance with the Financial Regulations and

stipulations in the regulations referred to above.

6.4 Restrictions

Unless contrary to regulations:

Canvassing of members of the Council or of any Committee, directly or

indirectly, for any contract to be entered into by the Council shall disqualify

the potential tenderer from the award of the Contract.

No member of the Council nor of any Committee shall solicit for any tenderer

or recommend any tenderer but may nevertheless give a written testimonial of

the tenderer's ability, experience or character for submission to the Council

with an application for appointment.

6.5 No obligation to accept lowest quote

Neither the Council, nor any Committee, is bound to accept the lowest tender,

estimate or quote.

7. Orders for Work, Goods and Services (under £25,000)

7.1 Purchase orders for works, goods, or services up to an estimated value of

£5,000 need not be subject to the competitive bid requirement. Three formal

quotations will be sourced (wherever possible) for orders for works, goods, or

services between an estimated value of £5,000 and £25,000. All Officers are

responsible for obtaining value for money at all times. An Officer raising a

requisition for an order is to ensure as far as reasonable and practicable that

the best available terms are obtained in respect of each transaction.