Financial Information
End of Year Accounts 2018
- End of Year Accounts 2018
End of Year Accounts 2018
External Auditors Report
Notice of Conclusion of Audit, AGAR, PKF Report (PDF, 2 Mb)
NOTICE OF CONCLUSION OF AUDIT, AGAR and External Audit Report
Annual return 1 (PDF, 238 Kb)
Notice of the Audit and Right to Inspect the Annual Return
Internal Auditors Report end of year 2017-18 (PDF, 119 Kb)
Internal Auditors Report 2018
Precept
The Precept is that element of your Council Tax that is paid to Mildenhall Parish Council.
Every year, the Council draws up budgets and calculates how much money it needs for the next Financial Year. These are usually finalised at the January Full Council meeting and then submitted to West Suffolk District Council. West Suffolk Council co-ordinates the other demands from Suffolk County Council, the Police and themselves and come up with the rate to be paid from 1st April of that year.
Financial Regulations
Grants Awarded 2018
List of Current Contracts Awarded & Value of Content
Mildenhall Parish Council are currently reviewing the contract for
Pest Control
The results will be published once the full council have endorsed the recommendation
Grass cutting at West Row
Luke Hamill Services £105 per cut
West Row War Memorial cleaning
NJS Stonemasonry £4190.00
Contract for Tree Survey in the parish
West Suffolk Arboricultural Services
Levels survey and conceptual design outline for Thetford Road cemetery (extension to existing cemetery)
TGMS Services £1685
MPC Insurance Contract
WPS Insurance
Procurement Information
As specified in Standing Orders:
6. Tenders
6.1 Tender Processes (Over £25,000)
Any proposed contract for the supply of goods, materials, services and the
execution of works with an estimated value in excess of £25,000 but less than
£172,514 (or such other values as may be prescribed from time to time by
regulation) must, unless exempt from specified regulations, be procured and
publicised in accordance with articles 109-144 of the Public Contracts
Regulations 2015 or successor regulations. In addition to the requirements
set out in the regulations the opportunity will be advertised on the Council's
website and may be disseminated in any other manner that is appropriate,
having regard to the nature of the contract and suppliers. This may include,
but is not limited to, dissemination to a group of economic operators selected
for the purpose, whether ad hoc or by virtue of their membership of some
closed category such as a trade association. The advertisements and
disseminated material shall contain, as a minimum, the same information as
that published on Contracts Finder in accordance with the Regulations.
6.2 Any proposed contract with an estimated value exceeding £172,514 (or such
other value as may be prescribed from time to time by regulation) must,
unless exempt from the specified, be procured and publicised in accordance
with Part 2 of the Public Contracts Regulations 2015 (which implements the
Public Contracts Directive of the European Union) or successor.
6.3 Tenders submitted in accordance with the above processes are to be
assessed by officers in accordance with the Financial Regulations and
stipulations in the regulations referred to above.
6.4 Restrictions
Unless contrary to regulations:
Canvassing of members of the Council or of any Committee, directly or
indirectly, for any contract to be entered into by the Council shall disqualify
the potential tenderer from the award of the Contract.
No member of the Council nor of any Committee shall solicit for any tenderer
or recommend any tenderer but may nevertheless give a written testimonial of
the tenderer's ability, experience or character for submission to the Council
with an application for appointment.
6.5 No obligation to accept lowest quote
Neither the Council, nor any Committee, is bound to accept the lowest tender,
estimate or quote.
7. Orders for Work, Goods and Services (under £25,000)
7.1 Purchase orders for works, goods, or services up to an estimated value of
£5,000 need not be subject to the competitive bid requirement. Three formal
quotations will be sourced (wherever possible) for orders for works, goods, or
services between an estimated value of £5,000 and £25,000. All Officers are
responsible for obtaining value for money at all times. An Officer raising a
requisition for an order is to ensure as far as reasonable and practicable that
the best available terms are obtained in respect of each transaction.